Business leaders of many companies can now breathe a sigh of relief because the time when traveling abroad brought a lot of inconveniences is over. Now the borders of countries are open, and it is not difficult for businessmen to go on trips to where they need and when they need.
In addition, there are more and more companies that focus their field of activity on international markets. Thus, business trips abroad are an integral part of all business processes.
When you go on your first trip, there are a lot of things you need to take care of. It’s great when you can appoint a responsible person who can do all the necessary things for you, such as buying flights, booking a hotel room, and renting a car for you.
Apart from the highlights, you should take special care to rent a suitable car at your destination. Much depends on where you are going. For example, when going on a business trip to the UAE, you can easily rent a premium car or a van. Car rentals offer you the ability to rent a vehicle in advance and at a reasonable price. If you are interested in renting a van, you can check out https://renty.ae/body-types/van.
There are many other little things that you should also take into account. Now we will talk about these things in more detail.
Responsible preparation before the trip
1. Make a list of what you need and pack it
You can only go on your first trip for a few days, so you won’t need to pack a lot of things. However, if your trip will be about a week or more, then you will need to take more things with you so that you do not waste precious time buying them in another country.
You should consider where you will be going and what events you will be attending so that you can pack the necessary items of clothing. In addition to working attire to meet with your clients or partners, you may attend dinner parties for which you will need evening attire. Moreover, you may have free time when you can take a short walk around the city. In this regard, pack casual clothes and sneakers.
Do not forget about your gadgets and accessories for them. When packing your laptop and phone, make sure you have chargers for them, as well as a portable charger just in case.
2. Book everything in advance
Even though your company may pay for your trip in full, you should consider booking everything you need in advance. If you have such an opportunity, do everything a few months in advance.
You will have a greater variety of everything you need to book. You can buy a plane ticket next to the window, rather than flying for several hours next to the aisle. You will have the opportunity to find not only the cheapest hotel room, but also choose the hotel that will be closest to the place where your business meetings will take place, or you can simply choose a hotel located in the city center, where there will be many attractions.
This also applies to car rentals. The earlier you book your rental vehicle, the more variety you will have and the cheaper the rental price will be. Thus, you can even rent a premium car such as the Mercedes Benz G-Class.
3. Take care of your mobile service
Now everyone uses messengers, as well as communication platforms to communicate with colleagues, clients, and business partners. When you are in a new country, you need to stay connected because you never know what kind of delays or other difficulties you may encounter.
Depending on where you’ll be traveling from and to, you’ll need to consider how you’ll stay connected. Many people, when traveling to another country, forget that roaming starts to operate abroad, which means higher fees for mobile communications. When you get home, you may find that you have an incredibly large mobile phone debt from your mobile operator.
Find out what options you have. You can use the following:
- Use roaming for an increased fee;
- Use public networks (Wi-Fi, etc.)
- Purchase a SIM card from a local mobile operator.
4. Leave a little more time for your plans
In terms of time, business trips are no different from vacations abroad. If you have previously traveled abroad, you know that various delays and troubles can frustrate your plans. However, if you are flying to your destination to meet important people or attend valuable events, you cannot be late.
In order not to do everything in a hurry and not constantly worry about the fact that you might be late somewhere, leave a little more time for your plans. When planning to go on a business trip, try to arrive at the destination country at least a day earlier. When you leave your hotel for a business meeting, plan your itinerary in detail and check how long it will take you to get to the meeting point.
Business travelers are also not immune from various troubles unless they are traveling on a private jet. Your luggage may be lost, or you may get stuck in traffic on your way to a meeting. So, to make your trip successful, find out how much time you need for different activities.
5. Learn the local culture as well as the rules of etiquette
Depending on which country your business meeting will take place in, you should pay attention to learning about the local culture. Your usual rules of conduct may not be acceptable in another country. Thus, your foreign partners or clients may be disappointed in you from the very first minutes of your meeting.
If you do not want to lose face, you should take the time to understand how you should behave. This applies not only to your meetings but also to how you will behave with the locals in your free time.
There is nothing better than starting to prepare for your first business trip in advance. If you’re booking and preparing for your trip on your own, you’ll need a lot of time to perfect everything. Apart from the basic things like flights, car rentals, and hotel reservations, you should also leave time to clean up for your meetings. Make sure you are rested before business meetings.